They way you find out about and keep in ouch regarding any kind of organized activity be it a day out or maybe a few days together at some place or other.
You may do things just by messaging or perhaps you have a dedicated secure invite only site that only those who are interested in going have access to.
You might think to publish information about dates and locations, sorting out room allocations privately first would be fine considering everybody is "approved" to be potential attendee first but how would you feel if you are informed you can only see that information once you have been allocated a room?
How would you know when an event was likely to take place, consider if you could attend and express an interest to the organizers when you wouldn't even see it?
That is the situation I am seeing elsewhere and it is maddeningly illogical as if *anyone* who wasn't approved to attend belonged to the site, then the correct answer surely would be to expel them pending any future approval rather than have a siuation those who are cannot know what they need.
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